External recipients will only get traditional automatic responses by email. Keep in mind that those notifications are reserved for people within your Office 365 tenant. Once set up and active, they will trigger MailTips in Outlook and Outlook on the web and set up a corresponding status in Teams: That’s why out of office messages go way beyond simple email autoresponders. You see, Outlook has come a long way since it was created, and Office 365 is much more than simply email. What is an out of office notification? It’s an information that you get when you try to reach someone who has out of office status on. Thanks to that, even if both the sender and the recipient have automatic replies active, an infinite reply loop will not happen. Out of office messages are sent to each sender once. What’s more, there’s a built-in mechanism which prevents infinite loops. That’s why, no matter if Outlook is turned off or on, automatic replies are sent. Every time you set up an out of office reply, its content and settings are stored on your mail server. The whole concept of out of office messages is fairly simple – they are automatic replies, sent back on your behalf when you are away or busy and someone sends you an email.
#Microsoft 365 status how to
How to get out of office status for all users. How to set up an out of office reply for other users. How to set your out of office status in Office 365. Out of office notification in Office 365. See our complete guide to automatic responses in Microsoft 365 For the real treat, I’ll show the easiest way to set up an out of office reply for another user (or all users). In this article, I’ll quickly go over the basics: what out of office message in Office 365 is and how to set it up for your account. Not everyone knows though that this simple automatic reply is more than just an email. Out of office messages in Office 365 (let’s assume Office 365 = Microsoft 365, to make things easier) are an extremely useful thing. Be Right Back has the same icon as Away.ĭo Not Disturb disables all default Outlook notifications.: This blog post was updated on April 26, 2022. The Away status indicates inactivity in either Teams or Outlook for a period of 10 minutes or longer - this occurs only if your status is set to Available. If you have been emailed by someone who you would like to check the status of, scroll over their profile picture and their status will pop up.įor a list of the meanings of different Outlook status icons, refer to the following image chart:Īdditionally, scrolling over the status circle will cause the name of the status to pop up. Click the ID card symbol to the right of the address of the person whose availability you want to see.ģ: Their current status will be displayed on their contact profile, indicated by the circle on the bottom right of their profile picture. Search Method:ġ: In the search bar on the top of your Outlook page, search the UWM email address of whoever you would like to see the status of.Ģ: A list of possible contacts will appear. There are two methods to viewing someone's status on Outlook on the Web. To set your status in Microsoft Teams, follow the instructions in the this Knowledge Base article: Teams (How To) Set Your Status View Your and Others Statuses Your UWM Office 365 account syncs its availability across all Office 365 products, so if you set your status in Teams, that will be reflected in Outlook. This menu will allow you to select what you would like your status to display as during the time-span of the event you're creating.Ĥ: Select your preferred status and the time-frame you would like it to be active for. Click the third menu that is by default titled Busy. 
At the top of this pop-up, there are four drop down menus. Calendar Method:ġ: Sign into your Outlook account and navigate to the Calendar tab on the left side of the webpage.Ģ: Either click the New Event button directly below the University of Wisconsin-Milwaukee icon or Outlook text on the left side of the screen or click on a date in the calendar twice to set a new event.ģ: A window will pop up allowing you to set times for a new event. There are two different methods to change your status on Outlook on the Web, either through the calendar tab or through Microsoft Teams.
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